How to Write a Resume to Get a Job in 2025

In the competitive job market, your resume stands as your initial and often most critical representative. It's the gateway through which recruiters and employers assess your qualifications, experience, and suitability for a given role. A well-crafted resume is not merely a summary of your professional history; it's a strategic document designed to capture attention and secure an interview.

However, the path to a successful application is packed with challenges. Before reaching the discerning eyes of a human reviewer, your resume must first navigate the Applicant Tracking Systems (ATS). These digital gatekeepers meticulously scan for keywords and formatting, determining whether your application passes further consideration.

A resume that fails to meet ATS standards is effectively dead on arrival, leaving you with no opportunity to showcase your potential. Therefore, mastering the art of resume writing, both for human readers and automated systems, is paramount to your job search success.

In this blog, we'll delve into the essential strategies and actionable tips for crafting a compelling resume that not only captures the attention of human recruiters but also effectively navigates the complexities of Applicant Tracking Systems (ATS)

The Basics Of An Effective Resume

Before delving into advanced resume strategies, it's crucial to establish a robust foundation. This involves ensuring your resume contains the fundamental elements necessary for both functionality and professional impact. These basics aren't just about providing contact information; they're about demonstrating professionalism and facilitating seamless communication.

Comprehensive Contact Information

• Include your full legal name, a professional email address, a current phone number, and a physical address.
• Provide a concise, personalized LinkedIn URL.
• This ensures multiple avenues for recruiters to contact you, fostering efficient communication.
• Meticulously verify all contact details to prevent missed opportunities due to inaccuracies.

• Your physical address is vital for ATS filters that often prioritize candidates based on geographical proximity to the job location. It allows systems to calculate commuting distance, a crucial factor in candidate scoring.
• Including your address serves as a straightforward verification of your location, establishing your credibility and demonstrating a focused application strategy. It helps to show that you are serious about the position.
• Using your address shows you are not just blindly applying for jobs all over the country. It is a way to show you are serious about the position.

• Ensure these elements are prominently displayed at the top of your resume for easy access.
• Maintain a clean and organized layout to enhance readability.
• A well-structured layout demonstrates attention to detail and professionalism, creating a positive first impression.

By meticulously addressing these foundational elements, you establish a strong base for your resume, ensuring it's not only functional but also strategically positioned to make a positive impact on recruiters and employers.

The Entire Layout Must Be ATS Friendly

In today's digital recruitment landscape, achieving ATS compatibility is not merely a suggestion; it's an absolute necessity. As previously mentioned, a resume that fails to navigate ATS filters effectively is rendered invisible, regardless of the candidate's qualifications. To ensure your application receives due consideration, you must adopt a strategic approach to resume formatting and content.

While we've provided a comprehensive guide to creating an ATS-friendly resume, let's reinforce the core principles that form the foundation of successful ATS optimization:

• Keyword Optimization: Move beyond simple keyword stuffing. Conduct thorough research to identify industry-specific and job-related keywords that align with the target role. Integrate these keywords naturally and contextually throughout your resume, demonstrating your understanding of the industry and the specific requirements of the position.
• Simple, Clean Formatting: Prioritize clarity and simplicity in your resume's design. Opt for standard, universally recognized fonts and avoid intricate layouts, graphics, tables, or unusual formatting elements that can confuse ATS algorithms.
• Clear Section Headings: Employ clear, concise section headings (e.g., "Professional Experience," "Educational Background," "Key Skills") that facilitate accurate parsing by ATS systems.
• Appropriate File Format: Adhere to ATS-friendly file formats, such as DOCX or PDF, to ensure your resume is processed correctly.

By mastering these fundamental principles of ATS optimization, you can significantly enhance your resume's visibility and increase your chances of securing an interview in today's competitive job market.

Write a Compelling Resume Headline

Your resume's opening act—the headline and summary—sets the stage for the entire document. These elements are your prime opportunity to capture attention, convey your value, and demonstrate your suitability for the role.

Strategic Impact

• The headline is your initial point of contact, demanding a compelling and concise presentation of your core value.
• Adhere to the 60-character guideline to ensure readability and impact.
• Prioritize clarity, punchiness, and intrigue.

Key Elements

• Integrate relevant keywords from the job description to optimize for ATS and human review.
• Highlight a significant, quantifiable achievement to demonstrate your capabilities.

Example Enhancement

• Instead of:"Experienced Full Stack Dev: Slashed deployment time by 35%"
• Consider: "Full Stack Developer | 8+ Years | Reduced Deployment Time 35% | Agile Expert"

Take a look at our guide on crafting a powerful resume headline for more info on this topic.

Follow That Up With A Strong Resume Summary

Strategic Alignment

• The summary should seamlessly follow the headline, providing context and reinforcing your candidacy.
• Tailor each summary to the specific job description, demonstrating your understanding of the employer's needs.
• Show genuine interest by addressing the specific requirements of the role.

Achievement-Driven Focus

• Emphasize quantifiable achievements over a mere list of skills.
• Use concrete examples to illustrate your impact in previous roles.
• Demonstrate what you have done, rather than what you can do.
• Use the STAR method (Situation, Task, Action, Result) to frame your achievements.

Example Enhancement

• Instead of: "Enthusiastic marketing graduate with hands-on experience in social media strategy and analytics. Developed and executed targeted campaigns during internships, resulting in a 25% increase in engagement rates. Proficient in content creation, data analysis, and marketing tools such as Hootsuite and Google Analytics."
• Consider: "Results-driven Marketing Graduate with 2+ years of hands-on experience in social media strategy and analytics. Consistently achieved a 25% increase in engagement rates through targeted campaign development and execution. Expert in leveraging data analysis and marketing tools like Hootsuite and Google Analytics to drive measurable results."

When it comes time to edit your resume summary, check out our guide to writing an impactful resume summary as well. We’ve included a bunch of great examples to get you started.

Include Your Relevant Work Experience

Your work experience section is more than a mere chronology of past roles; it's a narrative that demonstrates your ability to deliver value and achieve results. It's the core of your resume, a testament to your skills and capabilities.

Targeted Relevance

• Prioritize experiences that directly align with the target position.
• Maintain brevity, focusing on impactful contributions rather than exhaustive lists.
• Every bullet point should reinforce your suitability for the role.

Transferable Skills for Early-Career Professionals

• If you're early in your career, strategically include experiences that showcase transferable skills.
• Avoid listing every minute detail of past jobs; focus on key accomplishments.
• Highlight skills that demonstrate adaptability and potential.

Achievement-Oriented Presentation

• Shift from a task-oriented to an achievement-driven approach.
• Quantify your accomplishments with concrete metrics and results.
• Use the STAR method (Situation, Task, Action, Result) to structure your bullet points.

Impactful Language

• Replace passive descriptions with action verbs and impactful language.
• Emphasize the value you added to previous employers.
• Frame your accomplishments in terms of benefits to the employer.

Example Enhancement

• Instead of: "Monitor tech subscriptions, work with the marketing team to increase website traffic and improve user experience."
• Consider: "Optimized tech stack, reducing costs by 28% while collaborating with marketing to drive a 19% revenue increase within six months."

List Your Relevant Education

Your education section is a vital component of your resume, providing insight into your academic background and qualifications. However, it's crucial to present this information strategically.

Prioritize Relevance

• Focus on educational experiences that directly align with the requirements of the target position.
• Avoid including extraneous courses or certifications that do not contribute to your candidacy.

Highlight Transferable Skills

• If your educational background lacks direct relevance, emphasize entries that demonstrate transferable skills.
• This approach showcases your adaptability and potential for success in the role.

Value All Relevant Education

• Include all educational achievements that support your qualifications.
• Do not be overly concerned about the absence of a degree, unless it is a mandatory requirement for the position.
• Many employers are increasingly recognizing the value of skills and experience over formal education.

Resource for Non-Degree Holders: See our guide on how to get a job with no degree for more info.

Create A Short Section For Your Hard And Soft Skills

Instead of scattering skills throughout your work experience, create a distinct "Skills" section to provide a clear and concise overview of your capabilities. This approach enhances readability and allows recruiters to quickly assess your suitability for the role.

Dedicated Skills Section

• Establish a separate section to showcase both hard and soft skills.
• Prioritize skills that are directly relevant to the target position.
• This provides a snapshot of your qualifications at a glance.

Clarity and Categorization

• Clearly distinguish between hard skills (technical abilities) and soft skills (interpersonal attributes).
• For technical roles, list specific tools, technologies, and programming languages.
• For all roles, include soft skills that demonstrate your work style and adaptability.

Tailored Content

• Customize the skills section for each job application.
• Incorporate keywords and phrases from the job description to optimize for ATS.
• Using the same wording as the job description will help to avoid being rejected by an ATS, even when you are qualified.
• This shows that you have the required skills and that you understand the job requirements.

Add Any Volunteer Experience You Might Have.

Instead of scattering skills throughout your work experience, create a distinct "Skills" section to provide a clear and concise overview of your capabilities. This approach enhances readability and allows recruiters to quickly assess your suitability for the role.

Dedicated Skills Section

• Establish a separate section to showcase both hard and soft skills.
• Prioritize skills that are directly relevant to the target position.
• This provides a snapshot of your qualifications at a glance.

Clarity and Categorization

• Clearly distinguish between hard skills (technical abilities) and soft skills (interpersonal attributes).
• For technical roles, list specific tools, technologies, and programming languages.
• For all roles, include soft skills that demonstrate your work style and adaptability.

Tailored Content

• Customize the skills section for each job application.
• Incorporate keywords and phrases from the job description to optimize for ATS.
• Using the same wording as the job description will help to avoid being rejected by an ATS, even when you are qualified.
• This shows that you have the required skills and that you understand the job requirements.

The Length Of Your Resume Matters

In the current competitive job market, where recruiters are inundated with applications, efficiency is paramount. A lengthy, rambling resume can be counterproductive, overwhelming recruiters and diminishing your chances of securing an interview.

The Two-Page Sweet Spot

• For most job seekers, a two-page resume strikes the optimal balance between comprehensiveness and conciseness.
• It provides sufficient space to highlight your relevant experience and skills without overwhelming the reader.
• This length allows you to show you have enough experience, while not being so long that the recruiter is put off.

Senior-Level Considerations

• For experienced professionals with extensive career histories, consider our specialized guide on senior-level resume length (below).
• These guidelines provide tailored advice for effectively showcasing your qualifications while maintaining a manageable document.
• Senior-level resumes can sometimes be longer than 2 pages, but they still need to be very well-tailored.
• If you’re further into your career path, we wrote a separate guide on how long a senior level resume should be. Take a look for some added guidance to get yours right.

Bonus Tips For Writing A Resume That Will Get You That Next Job

To elevate your resume from good to exceptional, consider these final strategic points that will enhance its clarity, impact, and overall effectiveness.

Meticulous Proofreading

• Conduct thorough proofreading to eliminate all spelling, grammar, and accuracy errors.
• These errors create a negative impression and undermine your credibility.
• This shows you have an attention to detail.

Strategic Feedback Acquisition

• Solicit feedback from trusted friends, family, and colleagues to gain diverse perspectives.
• Be receptive to constructive criticism and incorporate valuable suggestions.
• Consider a professional resume review for expert guidance and analysis.

Simplicity and Clarity in Design

• Adhere to clean, simple layouts and standard fonts to enhance readability.
• Avoid complex designs, multiple columns, tables, and excessive font variations.
• This ensures both human and ATS compatibility.

Continuous Resume Evolution

• Treat your resume as a dynamic document that evolves alongside your career.
• Regularly update it with new skills, experiences, and achievements.
• This prevents information gaps and ensures an accurate reflection of your qualifications.

Strategic Use of Bullet Points

• Employ bullet points to enhance readability and highlight key information.
• Use clear headings and a clean layout to guide the reader's eye.
• This allows recruiters to quickly identify relevant qualifications.

Let Resume Builders And Resume Templates Do The Hard Work

In today's fast-paced job market, efficiency is paramount. Utilizing AI resume builders and templates can significantly reduce the time and effort required to create a compelling and effective resume, allowing you to focus on other crucial aspects of your job search.

HiredEasy’s AI Resume Builder

• Leverage AI-powered resume builders to automate the creation of ATS-friendly resumes.
• These tools eliminate the guesswork associated with formatting and keyword optimization.
• Import existing resumes to streamline the process and generate optimized versions.
• Rapidly create tailored resumes for each job application, significantly enhancing your chances of success.

Job Tracker Integration

• Utilize integrated job trackers to store and manage multiple resume versions and application data.
• This centralized approach provides a comprehensive overview of your job search progress.
• Maintain control and organization throughout the application process.

Resume Templates

• Utilize professional resume templates to create visually appealing and structured resumes.
• These templates serve as a foundation and source of inspiration for your resume design.
• Reduce the time spent on formatting and layout, allowing you to focus on content.